Career Opportunities

JANUARY 30, 2023

Office Manager

The Office Manager provides support, coordination and logistics for the account services and creative team to keep projects moving efficiently.

Primary Duties & Responsibilities

• Front desk support
• Proactively monitor and manage assigned projects to ensure tasks are clearly outlined and communicated to appropriate teams
• Answering phones and taking messages
• Running office errands
• Updating and adding meetings and events to master calendar
• Greeting clients, vendors and guests
• Keeping the office clean
• Complete support tasks at the direction of Account Executives and Account Managers
• Coordinate with vendors and freelancers
• Open projects and coordinate steps needed for completion
• Take notes during client meetings
• Assist with coordinating client events
• Setup and manage eblasts and other third-party communications tools
• Provide logistics and travel support for AEs and Managers
• Facilitate expense reimbursements, accounting and invoicing

Position Requirements

• A college degree in a related field, such as marketing, advertising, communications, etc.
• Minimum 1-2 years coordinating multiple projects concurrently on a consistent basis
• Strong work ethic
• Good writing skills
• Proficient in using email platforms, such as Constant Contact and others
• Ability to work well with others
• Exceptional organizational and administrative skills
• Proficient in Word, PPT and Excel
• Proficiency in spreadsheet and word document development, editing and archiving

Position Details

• Part-time, hourly position based in Anchorage
• Monday through Friday (12-5 pm or similar, depending on applicant’s needs)
• Compensation DOE
• Reports to assigned Account Manager
• Paid holidays